Nagoya University Academic Data Policy Commentary
Nagoya University Academic Data Policy Commentary
Research and Social Collaboration Subcommittee Research Data Infrastructure Development Committee September 25, 2020
Purpose and Structure of the Policy
The framework of this Policy is as follows: To confirm that:
(1) The methods by which academic data is managed, published, and utilized shall be determined independently by the person who collected or generated it;
and, accordingly, to make clear that:
(2) Members of Nagoya University who collect or generate academic data shall handle it appropriately; and
(3) Nagoya University shall support those Members in their management and other activities involving academic data.
The points (1), (2), and (3) above shall be addressed by paragraphs (3), (4), and (5) in this Policy, respectively.
１. (Purpose)
(Purpose) １. This Policy has been formulated based on the principles of the Nagoya University Academic Charter. In the Academic Charter, the term “academic” refers collectively to research and education, and this Policy shall use the term “academic” accordingly.
２. (Definition of Academic Data)
(Definition of Academic Data)
２. “Academic data” refers to data that is handled in the course of academic activities related to research and education. This data may or may not be digital. This includes not only data that has been collected or generated, but also data produced by the analysis or processing of that data. Data used in research activities includes observation data, test data, survey data, experiment notes, media content, programs, specimens, historical materials, articles, presentation preprints, and lecture materials, among others. Data used in educational activities includes textbooks, handouts, lecture slides, lecture images/videos, and supplementary teaching materials, as well as materials, etc., used in the creation thereof.
- The academic data covered under this Policy also includes data collected or generated by researchers and lecturers from outside the University in the course of academic activities conducted at Nagoya University, including joint research, use of University facilities, academic lectures, and open lectures. This does not include data collected or generated by students as part of their own education.
- This Policy shall also apply to academic data collected or generated by University Members at a previous institution, if that data is kept while a member of Nagoya University.
３. (Management of Academic Data)
(Management of Academic Data)
３. As a general rule, a person who collects or generates academic data may decide how to manage, publish, and utilize that data; Nagoya University shall not unilaterally impose any stipulations thereto. However, that decision must comply with laws and regulations, and Nagoya University Rules, and if a third party has any rights to or legal interest in that data (for example, if the data includes a third party’s copyrighted material or personal information), decisions regarding that data are subject to restrictions so that those rights and legal interests are not damaged or infringed upon.
- “Management of academic data” refers to the prescription and implementation of the handling of academic data, including the collection, generation, organization, analysis, processing, sharing, storing, and disposal of data throughout the entire course of academic activities.
- Of those activities involving academic data, this Policy places great importance on sharing intellectual achievements with society and emphasizes publishing and utilizing academic data. Here, “publishing academic data” refers to making academic data available to and usable by others, and “utilizing academic data” refers to increasing the value of data so that greater intellectual achievements can be produced from the published academic data.
４. (Responsibilities of University Members)
(Responsibilities of University Members)
４． Persons “engaged in research and education” refers to persons who play an active role in research and educational activities at Nagoya University. “Playing an active role in research and education” does not include receiving an education or providing administrative support for research and educational activities.
- University Members who transfer or resign/retire must decide in advance how academic data under their management should be handled.
５．（Responsibilities of the University）
(Responsibilities of the University)
５．Nagoya University’s provision of a support environment to University Members may include the following:
- Providing a data platform to manage academic data
- Supporting planning and activities related to the management of academic data, such as research data management plans
- Providing a data repository for the publication of academic data
- Supporting the creation of metadata from published academic data
- Supporting the use of academic data in joint research, industry collaboration, outreach, and classes, etc.
- Providing support for contracts and other legal matters related to academic data
- Promoting academic data management efforts and evaluating achievements
- Prescribing rules and guidelines, etc., regarding the management, publication, and utilization of academic data
- Raising awareness about the management, publication, and utilization of academic data
